Board members can take on much of the governance procedure using general software for board meetings. One feature you should look for is the ability to record meetings, prepare detailed reports on votes and eSignatures. Some websites offer video conferencing, which makes meetings more interesting.

In addition to meeting management the general board software should incorporate features that facilitate easy document sharing and collaboration. This can improve director productivity and board engagement as both are critical cornerstones for good governance. It’s important to check whether the platform is able to accommodate a variety of file formats. This will eliminate the need for directors to manually forward emails with attachments and make multiple copies of the same file.

The software should allow for the use of annotations and highlighting tools. They can be helpful in highlighting important parts of the documents and ensure that everyone in attendance at a meeting can comprehend what is being discussed. It is also crucial that attendees use specific phrases in the documents to justify their opinions or raise any concerns. This saves time during the meeting by giving attendees the option of using specific passages from the documents they are discussing.

Software should be accessible in versions for desktop tablet, mobile, and desktop. This allows board members to easily access information and prepare for meetings no matter the location they are in or what device is being used. Some solutions allow click to read more printer-friendly formats to those who prefer paper, or are unable to work with screens for lengthy periods of time.